Find out what each trip pays, what it really costs once deadhead miles, driver time and fixed costs are counted, and what is left. Replace the sample numbers with yours. Nothing you type leaves your browser.
Sample numbers are placeholders, not a quote for your market. Sample fuel price is the US average of $4.49 a gallon (week of Sept 24, 2026); sample driver wage is the $18.25 median hourly pay for taxi drivers, shuttle drivers and chauffeurs (BLS, May 2025); sample insurance sits inside the $5,000 to $13,500 range for a wheelchair van in our insurance guide.
Base rate plus the per-mile rate times loaded miles, plus anything else you bill for the trip. Deadhead miles earn nothing.
Driver pay for the time the trip takes (with payroll taxes), plus fuel and upkeep for every mile driven, loaded and empty.
Vehicle payment, insurance and this vehicle's share of overhead, spread across the trips it runs in a month. More trips a day, lower cost per trip.
Sample numbers sources: US average gas price, BLS pay for taxi drivers, shuttle drivers and chauffeurs. Rates vary widely by state, broker and vehicle type; use your own contract rates.
Any mile driven with no rider on board: from the lot to the first pickup, between a drop-off and the next pickup, and back at the end of the day. Divide your total empty miles for a week by the trips you ran to get the per-trip number.
The vehicle payment, insurance and overhead do not change with volume, so every extra trip spreads them thinner. That is why tighter scheduling and fewer empty miles move margin faster than almost anything else.
If you drive, yes. Put your hours in as driver time at the wage you would pay a driver. Otherwise the calculator shows profit that is really your salary.
It depends on your state, broker mix and private-pay share. Compare trip types against each other: the calculator is most useful for finding which trips, routes or contracts lose money.
The Dispatch covers rate changes, broker moves and the math that decides whether a trip is worth running. Free, weekly, for NEMT operators.